> ## Documentation Index
> Fetch the complete documentation index at: https://help.reevo.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# Forecasting
> Configure pipeline stage probability and forecast categories to track weighted deal values and build forecast roll-ups.
## Overview
Forecasting in Reevo gives you multiple ways to predict revenue from your pipeline by attaching probability and forecast categories to each stage, and also allowing manual bottoms-up tagging of forecast categories (Pipeline, Best Case, Commit, Closed Won, Closed Lost, or Omitted). This allows for multiple potential views of how a month, quarter, or year might turn out, enabling better triangulation.
Every pipeline stage can be assigned a **default closing probability** (0-100%) and a **default forecast category**. When an opportunity sits in a stage, those stage-level defaults automatically flow through to the opportunity, populating two read-only fields: **Forecast system category** and **Weighted Amount**. You can also independently set your own **Forecast category**, and your leadership team can apply a separate **Forecast leadership category**, keeping all three perspectives cleanly separated on a single record.
Forecast fields are available for filtering, sorting, bulk editing, and reporting across the **Opportunity** and **Opportunity trend** datasets.
With these set up, you can compare:
* **Weighted Amount** - the probability-weighted value of the deal. Tracking the total Weighted Amount of all deals set to close in a period is helpful to compare against the total pipeline for that period.
* **Forecast Category** - a field on the opportunity for manual bottoms-up tagging of the deal's confidence level (Pipeline, Best Case, Commit, Closed Won, Closed Lost, or Omitted). These are usually reviewed and updated at least weekly to reflect the latest view of each deal's likelihood to close.
* **Leadership Forecast Category** - a field your leadership team can update on the opportunity to track a separate view of how deals might turn out.
* **Stage-Based Forecast Category** - a system grouping of deals based on the forecast category tagged to each stage, helpful to compare against the rep-tagged Forecast Category and Leadership Forecast Category.
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## Prerequisites
* **Admin access** - Setting default closing probability and default forecast category on a stage requires admin permissions in Reevo.
* **A pipeline with stages** - You need at least one pipeline configured with stages before you can set forecasting defaults. See [Opportunities](/CRM-configurations/Opportunities) for setup guidance.
* **Amount set on opportunities** - Weighted amount is only calculated when an opportunity's **Amount** field has a value. Opportunities without an amount will show a blank Weighted amount.
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## Configure Forecasting Defaults on a Stage
Stage-level defaults control the automatic values that flow through to opportunities in that stage.
1. Navigate to **Settings** > **Opportunities**.
2. Click the **Pipelines** tab.
3. Select the pipeline you want to configure.
4. Click the edit icon next to the stage you want to update.
5. In the **Default closing probability (%)** field, enter a whole number between 0 and 100. Note that probabilities must increase as stages progress (e.g. if your first stage has a probability of 10%, the second stage must be higher, like 15% - it cannot decrease).
6. In the **Default forecast category** field, select a category from the dropdown. Similar to probability, these need to progress as the stages move down the funnel.
7. Click **Save**.
* Defaults are set per stage. Different stages in the same pipeline can have different probabilities and categories.
* These defaults automatically populate the **Forecast system category** and **Weighted amount** fields on any opportunity currently in that stage.
* Changing a stage's defaults will update those fields on all opportunities in that stage.
**Forecast category values:** The available options are **Pipeline**, **Best Case**, **Commit**, **Closed Won**, **Closed Lost**, and **Omitted**.
**Stage defaults for new pipelines:** When you create a new pipeline, the form pre-populates four stages with forecasting values already set: **New** (10%, Pipeline category) as a Prospect stage, **Meeting held** (40%, Best Case) as a Deal stage, and **Closed Won** (100%) and **Closed Lost** (0%) as outcome stages. Any stages you add beyond those start with 0% probability and no forecast category until configured manually.
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## Update Forecast Fields on an Opportunity
The most common time to update forecast fields is during a weekly pipeline review, when you sweep through your open deals in a list view and tag each one with your current confidence level. You can also update fields on any individual opportunity record at any time.
### In a list view
1. Add the relevant field - such as **Forecast category** - to your list view as a column.
2. Click into the field for any deal and select the right value.
### Bulk editing multiple deals
1. Check the box next to each deal you want to update.
2. Click **Edit** in the top toolbar.
3. Select the field you want to update (e.g., **Forecast category**).
4. Choose the new value (e.g., **Commit**) and confirm.
### On an individual opportunity record
1. Open an opportunity record.
2. In the right-hand details panel, locate the **Forecast category** or **Forecast leadership category** field.
3. Click the field and select a value from the dropdown.
4. The field saves automatically.
* **Forecast category** is the rep-editable field. It does not affect the Weighted amount calculation.
* **Forecast leadership category** is for optional leadership overrides. It does not impact the Forecast Category field or the Weighted amount.
* **Forecast system category** is read-only and always reflects the default forecast category of the stage the opportunity is currently in. It cannot be edited manually.
* **Weighted amount** is a read-only computed field. It does not appear on the opportunity detail panel. It is available as a column in list views and in reporting, and recalculates automatically whenever the opportunity's Amount or stage changes.
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## View Weighted Totals on the Kanban Board
The Kanban board displays a summary footer at the bottom of each stage column, giving you an at-a-glance view of expected revenue for that stage without leaving the pipeline.
* **Total:** The sum of all opportunity amounts in that stage.
* **Weighted:** The sum of weighted amounts in that stage (each opportunity's amount multiplied by its stage's closing probability). Hover over "Weighted:" in the footer for a tooltip reminder of the formula.
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## Use Forecast Fields in Reporting
All four forecast fields are available when building custom reports in Reevo:
* **Forecast category**
* **Forecast leadership category**
* **Forecast system category**
* **Weighted amount**
These fields are accessible in both the **Opportunity** and **Opportunity trend** reporting datasets. You can filter, sort, and group by any of them to build forecast roll-ups, category breakdowns, or weighted pipeline views.
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## Troubleshooting / FAQs
These three fields represent three separate perspectives on the same opportunity. **Forecast system category** is read-only and automatically set based on the stage the opportunity is in. It reflects the stage's default forecast category. **Forecast category** is your own assessment and can be edited at any time. **Forecast leadership category** is a separate optional override field for leadership, independent of what you have set, in case your leadership team wants to track a separate view of the forecast.
Weighted amount = Amount × (Default closing probability ÷ 100). For example, if an opportunity has an Amount of \$10,000 and its current stage has a Default closing probability of 60%, the Weighted amount will be \$6,000. The value is rounded to two decimal places.
Both fields update automatically. Weighted amount is recalculated using the new stage's Default closing probability, and Forecast system category updates to reflect the new stage's default forecast category.
Weighted amount requires both the opportunity's **Amount** field and the current stage's **Default closing probability** to be set. If either is missing, the field will be empty.
Yes. All four forecast fields support filtering, sorting, and bulk editing in list views and on the Kanban board.
Forecast category is automatically populated when you create an opportunity, based on the default forecast category configured for the selected stage. You do not need to set it manually at creation. You can update it at any time after creation by editing the record directly.
Yes. Forecast leadership category is visible to anyone with access to the opportunity record. If you want to keep leadership and rep forecasts separate during reviews, create dedicated list views. Use one view with **Forecast category** for rep pipeline reviews, and a separate view with **Forecast leadership category** for leadership reviews.